While implementing our Optima LRMS®, laboratory resource management solution, in numerous laboratories with similar concerns about effectiveness and shorter turnaround times, we find that each laboratory has its own specific workflows and distinct decision-making processes for prioritising activities and coordinating resources.
Optima LRMS® is a flexible SaaS platform designed by domain experts to adapt to the specific requirements of any laboratory environment.
Because of its configurability, introducing all features at once can feel overwhelming. A more effective approach is to break it down into practical use cases and address each operational need step by step.
Let us explore some use cases that Optima LRMS®, lab resource management system, automatically considers for you:
Optimise Sample Batching for Better Throughput
Efficient batching is critical for maximising laboratory productivity and minimising delays.
- Group samples into batches based on predefined rules and logic
- Plan campaigns by organizing final lots according to business priorities
- Define and apply prioritization criteria specific to your lab
- Manage backlog using parameters such as start date, due date, turnaround time, and stability deadlines
Build a Smart and Scalable Laboratory Workflow
A well-structured workflow ensures consistency, traceability, and efficiency.
- Link activities to required competencies and instrument types
- Schedule analysts, reviewers, and managers based on task requirements
- Integrate QA team contributions, especially for GMP-related activities
- Allocate multiple instruments and staff depending on workload
- Automatically calculate activity duration based on sample volume
- Introduce planned delays between activities when necessary ( ex: cells culture & Biossays)
- Schedule tasks by time of day or day of the week
Balance Workload Across Laboratory Staff
Proper workload distribution improves efficiency and employee satisfaction.
- Assign tasks only to qualified and competent personnel
- Limit the number and type of activities per person per day or week
- Balance responsibilities between senior and junior staff, as well as trainees and trainers
- Automatically reassign tasks to available resources in case of last-minute absences
Anticipate and Manage Instrument Downtime
Minimizing downtime is key to maintaining operational continuity.
- Implement short-, medium-, and long-term maintenance programs
- Schedule preventive maintenance to avoid unexpected disruptions
Improve Staff Planning and Utilisation
Effective staff management ensures optimal use of human resources.
- Align activities with staff shifts to prevent overbooking
- Distribute tasks based on seniority and training requirements
Coordinate Customer Contracts and Project Priorities
Aligning laboratory operations with customer commitments is essential for service quality.
- Assign dedicated staff to specific customers or projects
- Configure Full-Time Equivalent (FTE) allocations per contract
- Prioritize projects and customers based on business rules
Enhance Visibility with Advanced Planning Tools
The previous tips cover analytical test execution and the corresponding activities such as review, reporting and even QA intervention for GMP purposes.
Optima LRMS® provides powerful tools to improve decision-making and operational transparency
We could also discuss the ability of Optima to display and propose:
- Multiple planning views (lists, calendars, boards, timelines)
- Ready-to-use reports and customizable dashboards
- Integration with LIMS and legacy systems
- Advanced rescheduling and forecasting capabilities
- Automated notifications and alerts
- GMP module with full audit trail
- Secure data archival features
Conclusion: Take Control of Your Laboratory Resource Planning
Optimising laboratory resource management is not just about scheduling—it’s about gaining full control over workflows, staff, instruments, and customer commitments.
If you don’t see a feature listed here, it doesn’t mean Optima LRMS® doesn’t support it.
We’ve simply focused on the most impactful capabilities for this overview.
